The ExpenseIn Card Has Arrived: Smarter Spending, Seamless Control

For too long, managing company spend has meant too many tools and too little control.

Finance teams often find themselves chasing cardholders, asking for receipts and trying to make sense of incomplete transactions, long after the money has already left the account. And because traditional corporate cards don’t integrate in real time, visibility lags, policies get missed, and reconciliation becomes a month-end scramble.

The ExpenseIn Card changes that. 

Built directly into the ExpenseIn platform, our new card gives companies a smarter, more connected way to manage spend, from the moment a purchase is made to when it's reconciled in your accounts. 

"Most traditional corporate cards weren’t built with finance teams in mind. They make it hard to set controls, see spend as it happens, or connect card usage with the rest of your expense process. With the ExpenseIn Card, everything happens in one place. You issue a card, set the rules, and every transaction flows through with the receipt and policy checks already in place."

Why We Built It

At ExpenseIn, we’ve spent years helping finance teams simplify expense management – giving them tools to track, approve, and report spend without the usual manual work. But we knew the biggest opportunity to improve was at the point of spend. 

Most traditional corporate cards still sit outside your expense system. Finance teams are left chasing cardholders for receipts, often long after the statement lands. And when it comes to setting spend controls or issuing new cards, the process is rarely fast or flexible. 

And for employees still paying out of pocket, it means covering costs upfront and waiting weeks to be reimbursed – frustrating at the best of times, and even more so with the rising cost of living. 

With the ExpenseIn Card, we’ve eliminated those issues – replacing outdated workflows with a smarter, all-in-one solution. 

Card issuing, spend control, approvals, and accounting sync all happen inside the ExpenseIn platform, with real-time visibility at every step. 

What Makes It Different

Customers who've trialled the ExpenseIn Card describe it in one word: simple.  

Here’s how it works in practice:  

When an employee makes a purchase with the ExpenseIn Card, there's no need to chase them for receipts. The transaction is captured instantly, they’re prompted to upload a receipt on the spot, and a draft expense is created automatically with all the key details pre-filled. Once submitted, managers see the transaction in real time and approve it in just a few clicks. 

Finance teams love the real-time oversight. No waiting for end-of-month uploads, and no chasing people for receipts.  

And because it all runs on one shared issuing balance, there’s no need to top up individual cards. You fund once and use built-in controls to manage how and where money is spent.  

"The feedback we hear again and again is how easy the card is to manage. You’ve got everything in one place – no separate systems, no topping up individual cards. You just fund the shared balance, set your controls, and it runs smoothly in the background. And if someone’s late submitting expenses, it takes seconds to adjust their limit. It’s simple, but it makes a big difference."

In short: it feels seamless, because it is.

Designed to Work With Your Finance Stack

The ExpenseIn Card isn’t just about simplifying spend for employees – it’s designed to slot directly into your existing finance workflows.  

Each transaction is matched to a draft expense, runs through policy checks, and flows into your approval chain automatically. Once approved, it syncs to your accounting software – including AccountsIQ, Sage, Xero, and QuickBooks. 

No manual exports. No duplicate data entry. Just clean, accurate data from swipe to reconciliation.  

“What we really value about the ExpenseIn integration is how seamlessly it handles the entire expense journey — from the moment an employee taps their card to when the data lands in AccountsIQ. It frees up our finance team to focus on higher-value work like spend analysis, VAT recovery, and strengthening policy controls. And the best part? Our team genuinely love using the cards.”

The ExpenseIn Card is powered by Stripe and available now for UK and Ireland businesses. Book a demo to see how it works, and how much easier business spend can be.

Questions? Email us at customersuccess@expensein.com