Our pricing plans

Simple pricing with no surprises

Essentials

Perfect for smaller companies looking to streamline their process.

£3.80

per active user/ month
(Minimum fee applies)
Get Started

ExpenseIn's core features:

UK email support

Expenses, mileage and time

Automated policies

Approval flows

Import card statements

ExpenseIn mobile app

Multi-currency

Optional add-ons

Invoice approval

Business

Our fully-featured business expense management solution.

£5.90

per active user / month
(Minimum fee applies)
Book a demo

Everything in Essentials, plus:

UK phone & chat support

Receipt scanning

Connect your accounting package

Advanced policies

Google Maps integration

Project coding

Custom fields

Optional add-ons

Invoice approval

Enterprise

For companies who need even more control over employee expenses.

Get in touch today to discuss your requirements.

Book a demo

Everything in Business, plus:

Receipt verification

Single sign-on

REST API

Duty of care

Optional add-ons

Invoice approval

Compare plans

If you don’t see a plan that works for you, or if you would like to find out more, please contact us to discuss your requirements.

Billed monthly. Prices exclude VAT.

The active user pricing was particularly attractive especially with so many users who make expense claims infrequently.
Prodrive text logo

Alex Harwood

Head of IT

Compare our plans

Create and Submit EssentialsBusinessEnterprise
Mobile app
Expenses, mileage and time
Forward email receipts
Import card statements
Receipt scanning
Google Maps integration
Custom fields
Expense Policies EssentialsBusinessEnterprise
Automated policy rules
Per diems
Policy acceptance
Receipt verification
Duty of care
Approval Workflow EssentialsBusinessEnterprise
Multi-stage approval
Email alerts
Out of office
Shared approval
Approval escalation
Reporting EssentialsBusinessEnterprise
Nominal coding and VAT analysis
Detailed policy reporting
Cumulative mileage
PDF reporting
CSV builder
Project expenditure
Bespoke reports
Integration EssentialsBusinessEnterprise
Xero
Sage 50 Accounts
Sage 200c
QuickBooks Online
Secure File Delivery (SFTP)
REST API
SSO (SAML)
Support EssentialsBusinessEnterprise
Email support
Live chat support
Telephone support
Dedicated account manager
SLAs
Custom agreements
Invoice Approval (add-on) EssentialsBusinessEnterprise
Invoice scanning
Advanced approval
Purchase requests
Supplier policies
Categorisation and coding
Smart reporting
Get startedBook a demoBook a demo

Frequently Asked Questions

With our Essentials and Business plans, you can cancel at any time without any penalty. Please see our T&Cs for full details.


Yes. We take the security of your data very seriously. We are PCI DSS compliant and all of your data is transmitted using industry standard SSL encryption.

See our Security section to find out more.

Payment is by monthly direct debit.

At ExpenseIn there are no support costs. With our Business and Enterprise plans, all of your users can access our friendly support team via live chat, telephone and email.

We offer a dedicated implementation service where our team of experts configure and set up your account in line with your requirements.

A user is deemed to be active if they have created or submitted an expense or receipt. If you have any users that have simply signed in, created a report, approved an expense or managed the account then these users are completely free.

An active user will only be charged once regardless of how many claims they submit within your billing month.

The minimum number of active users is 4 for the Essentials plan and 10 for the Business plan. If the number of active users falls below this for your billing month, you will be billed the equivalent of the minimum number of active users.

Yes, we offer 20% discounts for all charities and not-for-profit organisations. Check out our Customer Stories to see how other charities are using ExpenseIn.

Here are our Business Terms and Privacy Policy. We also offer annual agreements for Enterprise customers.

Loved by businesses across the globe

YE looked in detail at 3 possible solutions and chose ExpenseIn as we considered they offered the best product and customer service, at the most competitive price.

The ExpensIn App is easy to use and the pricing model works very well for us.

The platform is user friendly, straight forward and competitively priced.

Get started with ExpenseIn today

Explore our faster, simpler and smarter approach to expense management.

Book a demo