Flexible active user plans

Only pay for users who create or submit an expense per month.


Our fully-featured business expense management solution.

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Our powerful features include:

UK email, chat and phone support

Real-time receipt scanning

Powerful partner integrations

Advanced policies and approvals

Google Maps integration

Project coding



For companies who need even more control over employee expenses.

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Everything in Business, plus:

Receipt verification

Carbon reporting

Vehicle duty of care

SAML Single Sign On (SSO)

REST API access

Expand the capabilities with optional add-ons

Invoice approval

Digitally capture, process and approve supplier invoices from anywhere, 24/7, and stay in control of your supplier spend.

Real-time scanning

Policies and approvals

Purchase requests

Categorisation and coding

Ad hoc expenses

Quickly reimburse users who are not on the company payroll such as charity volunteers or research participants.

Easy registration/set up

Quick expense creation

Fully white label option

Speedy reimbursement

The active user pricing was particularly attractive especially with so many users who make expense claims infrequently.
Prodrive text logo

Alex Harwood

Head of IT

Compare our plans

Create and Submit BusinessEnterprise
Mobile app
Expenses, mileage and time
Forward email receipts
Import card statements
Receipt scanning
Google Maps integration
Custom fields
Expense Policies BusinessEnterprise
Automated policy rules
Per diems
Policy acceptance
Receipt verification
Duty of care
Approval Workflow BusinessEnterprise
Multi-stage approval
Email alerts
Out of office
Shared approval
Approval escalation
Reporting BusinessEnterprise
Nominal coding and VAT analysis
Detailed policy reporting
Cumulative mileage
PDF reporting
CSV builder
Project expenditure
Bespoke reports
Carbon reporting
Integration BusinessEnterprise
Sage 50 Accounts
Sage 200c
Sage Intacct
Sage Accounting
QuickBooks Online
Secure File Delivery (SFTP)
Support BusinessEnterprise
Email support
Live chat support
Telephone support
Dedicated account manager
Custom agreements
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Frequently Asked Questions

With our Business plan, you can cancel at any time without any penalty. Please see our T&Cs for full details.

An active user will only be charged once regardless of how many claims they submit within your billing month.

At ExpenseIn there are no support costs. With our Business and Enterprise plans, all of your users can access our friendly support team via live chat, telephone and email.

We offer a dedicated implementation service where our team of experts configure and set up your account in line with your requirements.

A user is deemed to be active if they have created or submitted an expense or receipt. If you have any users that have simply signed in, created a report, approved an expense or managed the account then these users are completely free.

Payment is by monthly direct debit and we take the security of your data very seriously. We are PCI DSS compliant and all of your data is transmitted using industry standard SSL encryption.

See our Security section to find out more.

Yes, we offer 20% discounts for all charities and not-for-profit organisations. Check out our Customer Stories to see how other charities are using ExpenseIn.

Here are our Business Terms and Privacy Policy. We also offer annual agreements for Enterprise customers.

Loved by businesses across the globe

YE looked in detail at 3 possible solutions and chose ExpenseIn as we considered they offered the best product and customer service, at the most competitive price.

The ExpensIn App is easy to use and the pricing model works very well for us.

The platform is user friendly, straight forward and competitively priced.

Get started with ExpenseIn today

Explore our faster, simpler and smarter approach to expense management.

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