Everything you need to manage employee expenses

ExpenseIn brings everything you need to create, approve and report on expenses into one easy-to-use package.

Configure policies to enforce expense rules.

Enforce your companies' expense policy

Expense policies allow organisations to configure guidelines that regulate expense claims. From limiting the maximum claim value, to adjusting the requirements for the presence of a receipt, it’s easy to configure rules and apply them to groups within your business.

Inform users of policy issues before submission.

Automate policy checks

To cut down on expense rejections ExpenseIn automatically checks expenses. It’s easy to configure warnings or prevent submission if errors aren’t fixed, which reduces manager workload and reimbursement time.

Use expense policies to highlight fraudulent mileage inflation.

Improve compliance with receipt verification

Checking receipts against every expense claim is a tedious job. Receipt verification automates this process; flagging up any amount, date and VAT discrepancies. Fraudulent expenses and duplicate receipts are also detected, leaving your finance team and approvers time to focus on more important tasks.

Forward your email receipt to us and we’ll automatically create an expense.

Audit policy acceptance

To increase expense policy awareness, staff can be required to accept policies before they start submitting expenses. This will reduce the number of claims which don’t meet your requirements.

Configure policies to enforce expense rules.

Fulfil your duty of care obligations

With our duty of care module, employees are required to upload their documents such as driving licence, vehicle tax, MOT and business insurance before they can start submitting mileage claims. They will also receive automatic renewal notifications when documents are due to expire.