Explore ExpenseIn's powerful features.
Create & Submit
Create and submit expenses on the go with our iOS, Android and Windows mobile app.
Purchase, mileage and time
Track and record your purchases, travel and time expenses.
Out of pocket, cash advance and card
Manage expenses from all aspects of your business.
Let us do the typing - ExpenseIn's receipt scanning feature will handle the data entry.
Customise expense forms with your own data capture fields.
Receive alerts when your expenses have been approved and paid.
Create expenses in over one hundred currencies with real-time exchange rates.
Give access to your PA to create and submit expenses for you.
Attach multiple receipts to each expense. Perfect for those taxi receipts!
Never miss submitting your expenses again with monthly email reminders.
Google Maps integration
Use Google Maps to automatically calculate your journey distance.
Company credit cards
Streamline your credit card process and ensure timely submissions.
Track and process both reimbursable and fuel card mileage.
Forward email receipts
Forward hotel and train booking emails directly to your ExpenseIn account from your work or personal email.
Speed up the creation of regular expenses with the click of a button.
Flexible policy assignment
Assign policies to individual users or entire departments.
Enforce that employees have read and accepted the policy before submitting expenses.
Create flexible category rules restricting spend on certain items per expense, per day or per night.
Save time and increase compliance with ExpenseIn's automated receipt verification.
Duty of care
Track and approve employee vehicle documentation such as insurance, road tax and MOT certificates.
Upload company policy documents for staff to review and download at any time.
Eliminate employee expense fraud by comparing journey distances to Google Maps.
Enforce that employees enter valid postcodes for mileage claims.
Detect and prevent the submission of duplicate expenses.
Guide your employees on when they should choose a particular VAT rate.
Decide whether to warn or block users from submitting expenses with a policy issue.
Ability for employees to override policy rules where a verbal agreement or a legitimate reason exist.
Flexible approval assignment
Assign approval flows to individual users or entire departments.
Add as many approval levels as you need.
Fully customisable approval flows at all levels of the approval process.
Receive automated push and email alerts for all approval requests.
Reject and approve partial claims
Reject and approve entire claims or individual expense items.
Out of office
Managers can delegate approval to a colleague for when they are on leave.
Users can recall submitted expenses to correct errors.
Create a pool of approvers per approval stage for complete control.
Policy breach escalation
Escalate expenses outside policy to a different department or manager.
From VAT to mileage and fuel rates, HMRC compliant features are included by design.
Track and record employee reimbursements including employee notifications.
Reconcile corporate cards
Reconcile company card expenses with credit card statements effortlessly.
Capture and report on attendees for those entertainment expenses.
Export into Excel to perform further analysis with ease.
Create beautiful PDF reports ready for audits or sharing with your accountant.
Full audit trail
View a full audit log for each expense created and processed within the system.
Run VAT analysis reports across all of your purchases.
Calculate VAT on mileage expenses with ease, in accordance with HMRC guidelines.
Cumulative mileage tracking
Track cumulative mileage each tax year for all of your employees.
Employee and departmental reporting
Track costs across whole departments and individual employees.
Record and analyse project-based expenditure.
Our real-time scanning extracts all of the relevant information from your supplier invoices automatically.
Fully customisable, multi-level approval flows including out-of-office functionalities.
Assign purchase requests and pre-approve spent before the purchase has taken place.
Categorisation and coding
ExpenseIn has your invoice process covered with full support for standard and custom coding structures.
Speed up approvals with automatic approval configurations & routings for each individual supplier.
Access and utilise real-time invoice reports to stay in control of your spend and make smarter financial decisions.
Post expenses to your accounting package with the click of a button. ExpenseIn is compatible with Xero, Sage and QuickBooks.
Import card statements
Credit card statements from all major banks can be imported into ExpenseIn. ExpenseIn will automatically create your expenses and attach any matching receipts ready for submission.
Our CSV builder allows you to design the data as you need, allowing you to import into almost any package.
Avoid duplication and posting errors by using ExpenseIn's intuitive and flexible workflow to import into your accounting package.
Full categorisation and coding
Nominal codes, project codes, supplier references and cost centres - ExpenseIn has it covered with full support for standard and custom coding structures.
In addition to our CSV builder and direct integration options, we appreciate the need for flexibility. With our bespoke reporting service anything is possible.
Security and compliance
Single sign-on (SSO)
Connect ExpenseIn to your identity provider to authenticate your users. ExpenseIn uses the widely supported SAML 2.0 standard.
In addition to standard passwords, you can further secure your account for your entire company by enabling two-step authentication.
Account activity alerts
Never be in the dark with our automated security monitor, notifying you of any important changes to your account.
You can trust us to keep your data secure and private. For more information please see our GDPR statement.
Cyber Essentials certified
Don't just take our word for it. ExpenseIn's security has been certified under the Cyber Essentials scheme.
Full audit trail
ExpenseIn uses Enterprise grade auditing and version control to ensure all data modifications are tracked.
Our service is monitoring 24/7 in real-time for any issues or service interruptions.
Leading UK data centres
By using the latest AWS infrastructure at UK data centres, you can rest assured that your data is secure.
Built on the latest cloud technologies, ExpenseIn's platform is always on, ready anytime you need.
Get started with ExpenseIn today
Explore our faster, simpler and smarter approach to expense management.