Our Features

Explore ExpenseIn's powerful features.

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Create & Submit

Mobile app

Create and submit expenses on the go with our iOS, Android and Windows mobile app.

Purchase, mileage and time

Track and record your purchases, travel and time expenses.

Out of pocket, cash advance and card

Manage expenses from all aspects of your business.

Receipt scanning

Let us do the typing - ExpenseIn's receipt scanning feature will handle the data entry.

Custom fields

Customise expense forms with your own data capture fields.

Push notifications

Receive alerts when your expenses have been approved and paid.

Multiple currencies

Create expenses in over one hundred currencies with real-time exchange rates.

Personal assistants

Give access to your PA to create and submit expenses for you.

Multiple receipts

Attach multiple receipts to each expense. Perfect for those taxi receipts!

Submission reminders

Never miss submitting your expenses again with monthly email reminders.

Google Maps integration

Use Google Maps to automatically calculate your journey distance.

Company credit cards

Streamline your credit card process and ensure timely submissions.

Company vehicles

Track and process both reimbursable and fuel card mileage.

Forward email receipts

Forward hotel and train booking emails directly to your ExpenseIn account from your work or personal email.


Speed up the creation of regular expenses with the click of a button.

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Flexible policy assignment

Assign policies to individual users or entire departments.

Policy acceptance

Enforce that employees have read and accepted the policy before submitting expenses.

Per diems

Create flexible category rules restricting spend on certain items per expense, per day or per night.

Receipt verification

Save time and increase compliance with ExpenseIn's automated receipt verification.

Duty of care

Track and approve employee vehicle documentation such as insurance, road tax and MOT certificates.

Company documentation

Upload company policy documents for staff to review and download at any time.

Mileage tolerance

Eliminate employee expense fraud by comparing journey distances to Google Maps.

Postcode validation

Enforce that employees enter valid postcodes for mileage claims.

Duplicate detection

Detect and prevent the submission of duplicate expenses.

VAT guidance

Guide your employees on when they should choose a particular VAT rate.

Policy warnings

Decide whether to warn or block users from submitting expenses with a policy issue.

Policy override

Ability for employees to override policy rules where a verbal agreement or a legitimate reason exist.

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Flexible approval assignment

Assign approval flows to individual users or entire departments.

Approval hierarchy

Add as many approval levels as you need.

Approval limits

Fully customisable approval flows at all levels of the approval process.

Approval alerts

Receive automated push and email alerts for all approval requests.

Reject and approve partial claims

Reject and approve entire claims or individual expense items.

Out of office

Managers can delegate approval to a colleague for when they are on leave.

Recall expenses

Users can recall submitted expenses to correct errors.

Shared approval

Create a pool of approvers per approval stage for complete control.

Policy breach escalation

Escalate expenses outside policy to a different department or manager.

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HMRC ready

From VAT to mileage and fuel rates, HMRC compliant features are included by design.

Employee reimbursement

Track and record employee reimbursements including employee notifications.

Reconcile corporate cards

Reconcile company card expenses with credit card statements effortlessly.

Capture attendees

Capture and report on attendees for those entertainment expenses.

CSV export

Export into Excel to perform further analysis with ease.

PDF reports

Create beautiful PDF reports ready for audits or sharing with your accountant.

Full audit trail

View a full audit log for each expense created and processed within the system.

VAT analysis

Run VAT analysis reports across all of your purchases.

Mileage VAT

Calculate VAT on mileage expenses with ease, in accordance with HMRC guidelines.

Cumulative mileage tracking

Track cumulative mileage each tax year for all of your employees.

Employee and departmental reporting

Track costs across whole departments and individual employees.

Project expenditure

Record and analyse project-based expenditure.

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Invoice approval

Real-time scanning

Our real-time scanning extracts all of the relevant information from your supplier invoices automatically.

Advanced approval

Fully customisable, multi-level approval flows including out-of-office functionalities.

Purchase requests

Assign purchase requests and pre-approve spent before the purchase has taken place.

Categorisation and coding

ExpenseIn has your invoice process covered with full support for standard and custom coding structures.

Supplier policies

Speed up approvals with automatic approval configurations & routings for each individual supplier.

Smart reporting

Access and utilise real-time invoice reports to stay in control of your spend and make smarter financial decisions.

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Accounting packages

Post expenses to your accounting package with the click of a button. ExpenseIn is compatible with Xero, Sage and QuickBooks.

Import card statements

Credit card statements from all major banks can be imported into ExpenseIn. ExpenseIn will automatically create your expenses and attach any matching receipts ready for submission.

Customisable CSV

Our CSV builder allows you to design the data as you need, allowing you to import into almost any package.

Seamless workflow

Avoid duplication and posting errors by using ExpenseIn's intuitive and flexible workflow to import into your accounting package.

Full categorisation and coding

Nominal codes, project codes, supplier references and cost centres - ExpenseIn has it covered with full support for standard and custom coding structures.

Bespoke reports

In addition to our CSV builder and direct integration options, we appreciate the need for flexibility. With our bespoke reporting service anything is possible.

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Security and compliance

Single sign-on (SSO)

Connect ExpenseIn to your identity provider to authenticate your users. ExpenseIn uses the widely supported SAML 2.0 standard.

Two-step authentication

In addition to standard passwords, you can further secure your account for your entire company by enabling two-step authentication.

Account activity alerts

Never be in the dark with our automated security monitor, notifying you of any important changes to your account.

GDPR compliance

You can trust us to keep your data secure and private. For more information please see our GDPR statement.

Cyber Essentials certified

Don't just take our word for it. ExpenseIn's security has been certified under the Cyber Essentials scheme.

Full audit trail

ExpenseIn uses Enterprise grade auditing and version control to ensure all data modifications are tracked.

24/7 monitoring

Our service is monitoring 24/7 in real-time for any issues or service interruptions.

Leading UK data centres

By using the latest AWS infrastructure at UK data centres, you can rest assured that your data is secure.

99.99% uptime

Built on the latest cloud technologies, ExpenseIn's platform is always on, ready anytime you need.

Get started with ExpenseIn today

Explore our faster, simpler and smarter approach to expense management.

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