Create and submit expenses on the go with our iOS, Android and Windows mobile app.
Track and record your purchases, travel and time expenses.
Manage expenses from all aspects of your business.
Let us do the typing - ExpenseIn combines OCR technology and human assisted checking.
Customise expense forms with your own data capture fields.
Receive alerts when your expenses have been approved and paid.
Create expenses in over one hundred currencies with real-time exchange rates.
Give access to your PA to create and submit expenses for you.
Attach multiple receipts to each expense. Perfect for those taxi receipts!
Never miss submitting your expenses again with monthly email reminders.
Use Google Maps to automically calculate your journey distance.
Streamline your credit card process and ensure timely submissions.
Track and process both reimbursable and fuel card mileage.
Forward hotel and train booking emails directly to your ExpenseIn account from your work or personal email.
Speed up the creation of regular expenses with the click of a button.
Assign policies to individual users or entire departments.
Enforce that employees have read and accepted the policy before submitting expenses.
Create flexible category rules restricting spend on certain items per expense or per day.
Eliminate employee expense fraud by comparing journey distances to Google Maps.
Enforce that employees enter valid postcodes for mileage claims.
Detect and prevent the submission of duplicate expenses.
Guide your employees on when they should choose a particular VAT rate.
Decide whether to warn or block users from submitting expenses with a policy issue.
Ability for employees to override policy rules where a verbal agreement or a legitimate reason exist.
Assign approval flows to individual users or entire departments.
Add as many approval levels as you need.
Fully customisable approval flows at all levels of the approval process.
Receive automated email alerts for all new approval requests.
Reject and approve entire claims or individual expense items.
Full history of all approved and rejected expenses.
Users can recall submitted expenses to correct errors.
Create a pool of approvers per approval stage for complete control.
Escalate expenses outside policy to a different department or manager.
HMRC compliant features are included by design.
Track and record employee reimbursements including employee notifications.
Reconcile company card expenses with credit card statements effortlessly.
Capture and report on attendees for those entertainment expenses.
Export into Excel to perform further analysis with ease.
Create beautiful PDF reports ready for audits or sharing with your accountant.
View a full audit log for each expense created and processed within the system.
Run VAT analysis reports across all of your purchases.
Calculate VAT on mileage expenses with ease, in accordance with HMRC guidelines.
Track cumulative mileage for for the tax year for each of your employees.
Track costs across whole departments and individual employees.
Record and analyse project based expenditure.
With customisable CSV exports it’s easy to integrate ExpenseIn’s data into your existing financial packages, including Sage One, Sage 50, Xero and many more.
Credit card statements from all major banks can be imported into ExpenseIn. ExpenseIn will automatically create your expenses and attach any matching receipts ready for submission.
Our CSV builder allows you to design the data as you need allowing you to import into almost any package.
Avoid duplication and posting errors by using ExpenseIn's intuitive and flexible workflow to import into your accounting package.
Nominal codes, project codes, supplier references and cost centres - ExpenseIn has it covered with full support for standard and custom coding structures.
Require a certain date or number format? ExpenseIn provides you with full control including combined fields and static values when exporting.
An addition to standard passwords you can further secure your account for your entire company by enabling two-step authentication.
By using the latest AWS infrastructure at UK data centres, you can rest assured that your data is secure and accessible.
Never be in the dark with our automated security monitor, notifying you of any important changes to your account.
You can trust us to keep your data secure and private. For more information please see our GDPR Statement.
Don't just take our word for it. ExpenseIn's security has been certified under the Cyber Essentials scheme.
ExpenseIn uses Enterprise grade auditing and version control to ensure all data modifications are tracked.
Our service is monitoring 24/7 in real-time for any issues or service interuptions.
Built on the latest cloud technologies, ExpenseIn's platform is always on, ready anytime you need.