Create and submit expenses on the go with our iOS, Android and Windows mobile app.
Track and record your purchases, travel and time expenses.
Manage expenses from all aspects of your business.
Eliminate typing by utilising the latest receipt scanning technology.
Customise expense forms with your own data capture fields.
Receive alerts when your expenses have been approved and paid.
Create expenses in over one hundred currencies with real-time exchange rates.
Give access to your PA to create and submit expenses for you.
Attach multiple receipts to each expense. Perfect for those taxi receipts!
Never miss submitting your expenses again with monthly email reminders.
Use Google Maps to automically calculate your journey distance.
Streamline your credit card process and ensure timely submissions.
Track and process both reimbursable and fuel card mileage.
Forward hotel and train booking emails directly to your ExpenseIn account.
Speed up the creation of regular expenses with the click of a button.
Assign policies to individual users or entire departments.
Control and limit how much exployees can claim.
Create flexible category rules restricting spend on certain items per expense or per day.
Eliminate employee expense fraud by comparing journey distances to Google Maps.
Enforce that employees enter valid postcodes for mileage claims.
Detect and prevent the submission of duplicate expenses.
Guide your employees on when they should choose a particular VAT rate.
Clear policy warnings at point of submission.
Ability for employees to override policy rules where a verbal agreement or a legitimate reason exist.
Assign approval flows to individual users or entire departments.
Add as many approval levels as you need.
Fully customisable approval flows at all levels of the approval process.
Receive automated email alerts for all new approval requests.
Reject and approve entire claims or individual expense items.
Full history of all approved and rejected expenses.
Users can recall submitted expenses to correct errors.
View every expenses that is with a manager for approval.
Escalate expenses outside policy to a different department or manager.
HMRC compliant features are included by design.
Track and record employee reimbursements including employee notifications.
Reconcile company card expenses with credit card statements effortlessly.
Capture and report on attendees for those entertainment expenses.
Export into Excel to perform further analysis with ease.
Create beautiful PDF reports ready for audits or sharing with your accountant.
View a full audit log for each expense created and processed within the system.
Run VAT analysis reports across all of your purchases.
Calculate VAT on mileage expenses with ease, in accordance with HMRC guidelines.
Track cumulative mileage for for the tax year for each of your employees.
Track costs across whole departments and individual employees.
Record and analyse project based expenditure.
With customisable CSV exports it’s easy to integrate ExpenseIn’s data into your existing financial packages, including Sage One, Sage 50, Xero and many more.
Credit card statements from all major banks can be imported into ExpenseIn. ExpenseIn will automatically create your expenses and attach any matching receipts ready for submission.
Our CSV builder allows you to design the data as you need allowing you to import into almost any package.