Subscription plans with no hidden costs

Every subscription incorporates all of ExpenseIn’s features, and begins with a free 30-day trial — no credit card required.

Active User

Our fully-featured business expense management solution.

£5 per active user, per month (Minimum 4 active users)
  • Every feature included
  • UK phone & email support
  • Receipt scanning
  • No setup costs


Have more than 100 regular claimants or require custom pricing?

Call us today on 0333 414 1808
or book a demo with an
ExpenseIn expert to discuss
your requirements.
  • Volume discount
  • Free implementation
  • Dedicated account manager
  • Flexible pilot

If you don’t see a plan that works for you, or if you would like to find out more, please give us a call on 0333 414 1808 or book a demo to discuss your requirements.

Prices exclude VAT.

Active users.

Active users

Only pay for users who create or submit an expense or receipt. Perfect for employees who do not submit expenses every month.

Try ExpenseIn today.

30-day free trial

The trial includes every ExpenseIn feature in addition to full access to our support team. No credit card is required to sign up.

Cancel any time, no risks.

UK data centres

We leverage industry leading providers and the latest in cloud technology to ensure that your data is always available.

Frequently asked questions

  • What makes a user active in a given month?

    A user is deemed to be active if they have created or submitted an expense or receipt. If you have any users that have simply signed in, created a report, approved an expense or managed the account then these users are completely free.

  • Do you offer discounts for charities?

    Yes, we offer 20% discounts for all charities and not-for-profit organisations. Check out our Customer Stories to see how other charities are using ExpenseIn.

  • Are there any support costs?

    At ExpenseIn there are no support costs. All of your users can access our friendly support team via live chat, telephone and email.

  • What happens at the end of my free trial?

    At the end of your trial you simply enter your payment details to continue using ExpenseIn. All of the expenses that you created during your trial will be retained if you decide to continue.

  • Is there a minimum number of active users per month?

    ExpenseIn requires a minimum of 4 active users per month. If the number of active users falls below this for your billing month, you will be billed the equivalent of 4 active users.

  • Is the price per submission or per active user?

    An active user will only be charged once regardless of how many claims they submit within your billing month.

  • Am I tied into a long-term contract?

    With our Standard T&Cs, you may cease using the service at any time without any penalty.

  • What payment options do you offer?

    We accept all major credit cards. Alternatively, if you wish to pay by BACS we can arrange this for you.

  • Are my payment details secure?

    Yes. We take the security of your data very seriously. We are PCI DSS compliant and all of your data is transmitted using industry standard SSL encryption. In addition to this, all payments are processed by our payment provider SagePay, an industry leader in secure payments.

    See our Security section to find out more.

  • What are the terms of service and the privacy policy?

    Here are our Business Terms and Privacy Policy. We also offer annual agreements for Enterprise customers.

Leverage all of our powerful features

Each is designed to save your business time and money. Employees will get reimbursed faster and you’ll have a better understanding of your cashflow.

Mobile app

Go mobile

Record receipts and submit expenses anywhere.

Fast expense approvals

Advanced approval

Speed up approval decisions with advanced tools and notifications.

Automated policies

Automated policies

Increase policy compliance and reduce employee expense fraud.

Flexible integration

Flexible integration

Share data with your accounts package, including Sage, Xero and many more.

Credit card import

Credit card import

Automatically create expenses from credit card statements.

Understand business expenses

Comprehensive reporting

Track reimbursements, analyse VAT and audit expenses in real time.

Receipt scanning

Receipt scanning

Minimal typing – information is automatically extracted from your receipts.

HMRC ready

HMRC ready

Designed specifically for HMRC rules. Perfect for UK businesses.

Multi-currency support

Multi-currency support

Currency conversions are handled seamlessly.

What our customers say about us

ExpenseIn met all of our technical and process requirements, and was deemed to be the most user-friendly solution and the easiest of the products to navigate.

Young Enterprise

ExpenseIn was easy to setup and customise. The end users submit their expenses on the go with minimal time output, the approval process is fast and Finance receives fully completed claims in a timely manner.


The feedback received has been overwhelmingly positive, including from staff with complex travel expense patterns.

United World Colleges