Subscription plans with no hidden costs.

Every subscription incorporates all of ExpenseIn’s features, and begins with a free 30-day trial — no credit card required.

Active User

Our fully-featured business expense management solution.

£5per active user, per month
  • Every feature included
  • UK phone & email support
  • Unlimited submissions
  • No setup costs


Have lots of employees, bespoke requirements or require custom pricing?

Call us today on 0333 414 1808 or book a demo with an ExpenseIn expert to find out more.
  • Volume discount
  • Dedicated account manager
  • Free implementation service
  • Custom requirements

If you don’t see a plan that works for you, or if you would like to pay annually, please give us a call on 0333 414 1808 or book a demo to discuss your requirements.

Prices exclude VAT.

Active users.

Active users

Only pay for users who actually create and submit expenses or receipts. Perfect for employees who do not submit expenses every month.

Try ExpenseIn today.

30-day free trial

The trial includes every ExpenseIn feature, just like each of our subscriptions. No credit card is required to sign up.

Cancel any time, no risks.

UK data centre

We leverage industry leading providers and the latest in cloud technology to ensure that your data is always available.

Frequently Asked Questions

  • Are there any setup costs?

    At ExpenseIn there are no setup costs. You can also use our dedicated support team throughout your free trial to ensure that you have everything you need.

  • Are all the features available during my free trial?

    Yes, you will have access to all of the great features within ExpenseIn.

  • What happens at the end of my free trial?

    At the end of your trial you simply enter your payment details to continue using ExpenseIn. All of the expenses that you created during your trial will be retained if you decide to continue.

  • Do you offer discounts for charities?

    Yes, we offer fantastic discounts for all charities. Please contact us on 0333 414 1808 or email us at to discuss your discount.

  • What makes a user active in a given month?

    A user is deemed to be active if they have created or submitted an expense or receipt. If you have any users that have simply signed in, created a report, approved an expense or managed the account then these users are completely free.

  • On the Active User scheme, is the price per submission or per user?

    An active user will only be charged once regardless of how many claims they submit within the month.

  • Am I tied into a long-term contract?

    You may cease using the service at any time without any penalty.

  • What payment options do you offer?

    We accept all major credit cards. Alternatively, if you wish to pay by BACS we can arrange this for you.

  • Are my payment details secure?

    Yes. We take the security of your data very seriously. We are PCI DSS compliant and all of your data is transmitted using industry standard SSL encryption. In addition to this, all payments are processed by our payment provider SagePay, an industry leader in secure payments.

    Learn more about our security

  • What are the terms of service and the privacy policy?

    Here are our business terms and privacy policy.

Leverage all of our powerful features on every plan.

Each is designed to save your business time and money. Employees will get reimbursed faster and you’ll have a better understanding of your cashflow.

Mobile app

Go Mobile

Record receipts and submit expenses anywhere.

Fast expense approvals

Fast Approval

Speed up approval decisions with online tools and notifications.

Automated policies

Automated Policies

Increase policy compliance and reduce employee expense fraud.

Flexible integration

Flexible Integration

Share data with your accounts package, including Sage, Xero and many more.

Credit card import

Credit Card Import

Automatically create expenses from credit card statements.

Understand business expenses

Comprehensive Reporting

Track reimbursements, analyse VAT and audit expenses in real time.

Receipt scanning

Receipt Scanning

Minimal typing – information is automatically extracted from your receipts.

HMRC ready

HMRC Compliant

Designed specifically for HMRC compliance. Perfect for UK businesses.

Multi-currency support

Multi-currency Support

Currency conversions are handled seamlessly.

What our customers say about us.

The number of missing/lost receipts has diminished greatly. The ability to export the data direct into Sage has reduced a lot of tedious posting manually.”

IT Cleaning

ExpenseIn was easy to setup and customise. The end users submit their expenses on the go with minimal time output, the approval process is fast and Finance receives fully completed claims in a timely manner.


ExpenseIn software fully automated our process of entering, authorising and reconciling cash and credit card expenses. It was really easy to implement with excellent support given by friendly ExpenseIn staff. Really good value for money for any SME organisation.

Streets Heaver