Introducing ExpenseIn Reimbursements: Expense Management, Now with Payments

The expense is submitted. The receipt is attached. The manager has approved it. 

Then finance still has to pay it. 

When payments sit outside your expense process, reimbursements can mean switching between systems, preparing bank payments, and keeping track of what’s been paid separately. That all takes extra time, even after the expense itself has already been approved. 

That’s why we’ve built ExpenseIn Reimbursements. 

Now live in ExpenseIn, Reimbursements lets finance teams take approved expenses through to payment, without adding another process outside the platform. That means less time spent moving between systems and managing the payment step separately. 

From approved expense to payment

Once an expense has been approved, finance can add it to a payment run and check the details before funds leave. 

Confirmation of Payee checks help verify that the account details match the intended recipient. 

Once the payment run is complete, the expense data is ready for accounting sync. 

By keeping the payment step in ExpenseIn, finance can spend less time preparing payments elsewhere and matching them back to approved expenses afterwards. 

“We wanted to make reimbursements a natural part of the expense process, rather than something finance has to manage separately at the end. Bringing payments into ExpenseIn gives teams a simpler way to get approved expenses paid while keeping the right checks in place.” 

More control over what gets paid 

Finance decides which approved expenses are included in each payment run.

Reimbursements are funded from one central pot, giving you one place to manage payments across teams and departments.

This keeps finance in control of what gets paid and when, right through to the point funds leave.

Lower-cost, faster reimbursement

Moving payments into ExpenseIn can also make reimbursements more efficient to run.

By reducing the need for separate payment tools and manual bank work, Reimbursements can help keep the cost of paying employees back lower and reduce the time finance spends managing payments manually.

It can also mean employees receive their money sooner than with traditional reimbursement methods, without finance having to give up control over the payment process.

And because the payment stays linked to the original expense and approval, there’s less information to move between systems afterwards.

Getting started with ExpenseIn Reimbursements

If you already use ExpenseIn, you can set up Reimbursements from your existing account.

Getting started involves three steps:

1. Fund your central pot to cover approved reimbursements.

2. Add employee bank details needed to make payments.

3. Create a payment run and review the approved expenses before completing it.

Once you’re set up, you can manage the payment step alongside the rest of your expense process.

ExpenseIn Reimbursements are now live

Ready to make paying approved expenses easier to manage?